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BookCourier Transfer Tool
Version 1.8
Table of Contents Introduction Chapter 1 - Transferring Files Chapter 2 - Using Audible Files Chapter 3 - Using Bookshare.org Files Chapter 4 - Using DAISY Files Chapter 5 - Using Grade 2 Braille Files Chapter 6 - Downloading Content from the BookCourier Web Site Chapter 7 - Managing BookCourier Files Chapter 8 - Getting Help
Appendix A - Special Offer from Bookshare.org Introduction The BookCourier Transfer Tool allows you to copy text, digital audio files, and music files from your personal computer to the BookCourier device. The Transfer Tool also lets you manage the files and folders on BookCourier. Installing the SoftwareThe BookCourier Transfer Tool installation starts automatically when the setup CD is placed in your CD or DVD drive. If the installation program does not start automatically, you can run the SETUP.EXE file on the BookCourier CD from Windows Explorer. The instructions in the installation program guide you through the process. Connecting BookCourier to the PCHold the unit so that the keypad is on top and the flash memory card is protruding slightly on the right side. There are two jacks located along the top edge of the unit. The one on the left is for the earphones and the one on the right is for the USB cable. Plug the small connector on one end of the USB cable into BookCourier and plug the other end into the CPU on your PC. A BookCourier icon will appear in the system tray in the lower right corner of your screen to let you know that the USB connection is working properly. Also, your PC will automatically launch the file transfer software of choice if you selected that option during installation. While BookCourier is connected to your PC, please keep the following points in mind:
Note: If you want to purchase another USB cable, be sure to ask for a USB standard A to 5-pin mini B cable. Transfer Tool OverviewThe Transfer Tool's main screen has two folder/file list windows. The window on the left displays the folders and files on your personal computer or the Internet and the window on the right displays the contents of your BookCourier. Essentially, you find the files you want to transfer in the PC window and then press Control-T to transfer the files from the PC/Internet to BookCourier. You cannot copy files from BookCourier to your PC. The Transfer Tool offers several ways to perform every available action:
Each folder/file list window also displays useful information below it. For example, the PC window shows the number of files displayed and the number of files selected when you perform a search. The BookCourier window also provides statistics for the total space and space available on the current CompactFlash® card as well as progress information when files are transferred to BookCourier. Chapter 1 - Transferring Files In this release, the Transfer Tool supports the following file types: Text-Based Files
Digital Audio Files
Remember: All actions are available from pull-down menus, buttons on the screen, right-click (Shift-F10) pop-up menus, and accelerator keys. For simplification, only the accelerator keys and main buttons are mentioned in the step-by-step directions below. Simple Transfer ProcessThe following transfer process works for the majority of the file types BookCourier supports. Use these instructions if you want to transfer a text file, an MP3 file, or a file from the Talking Newspaper Association of the United Kingdom (TNAUK). If you want to transfer another file type, please refer to the chapter pertaining to that file type.
Transferring Multiple Files: To speed the transfer process for multiple files that you want to place in the same folder, take advantage of the Use current folder for remaining transfers checkbox in the File Title dialog box. Just check the box to send all the files to the folder you specify. You won't be able to change the file description for each file, but you can always rename the files on BookCourier after the transfer is complete. Searching for Particular Files and Transferring Them
Transferring from Windows ExplorerYou can also transfer files from your PC to BookCourier using Windows Explorer to find the files and the Transfer Tool to copy them into BookCourier.
Queuing FilesThe Transfer Tool allows you to start the file transfer process even if your BookCourier isn't connected to the PC. As soon as you do connect BookCourier, the Transfer Tool will complete the file transfer. Just follow the transfer instructions in any of the previous sections. In the File Title dialog box, you can specify a new or existing target folder on BookCourier or accept the default folder. After you press Enter or click OK, the Transfer Tool adds a note in the message box below the PC file/folder window saying how many files are waiting to be transferred and how big they are. When you connect BookCourier to your PC, the Transfer Tool immediately begins the transfer process for the queued files. If the target folder doesn't exist on BookCourier, the Transfer Tool will alert you. You can instruct the Transfer Tool to either create the target folder or cancel the process altogether. Chapter 2 - Using Audible Files Audible is one of the largest Internet providers of spoken word audio content. The site offers audiobook best sellers and classics by authors such as Tom Clancy, Stephen King, the Dalai Lama, Stephen Hawking, William Shakespeare, Emily Dickinson, and Jane Austen. There are also speeches, lectures, and on-demand radio programs including Marketplace, All Things Considered, Car Talk, Fresh Air and This American Life, and original shows such as RobinWilliams@audible.com. Audible offers subscriptions to daily audio editions of The Wall Street Journal and The New York Times as well as magazines such as Forbes, Harvard Business Review, Scientific American and Fast Company. Check out the Audible site (www.audible.com) for details about the content they provide. First, you need to transfer files from the Audible.com website to your PC using Audible Manager. The Transfer Tool does not download files from the Audible.com website to your PC. Once you have the Audible files on your PC, you can use the Transfer Tool to download the files from your PC to BookCourier. Audible supplies files in four different types, one through four. Type 1 files are highly compressed so that they're smaller in size, but the audio quality tends to suffer from this compression. Type 4 files, on the other hand, are encrypted MP3 files with little compression. As a result, type 4 files are very large, but offer superb audio quality. BookCourier supports only type 4 Audible files. While we would like to support the other file types as well (types 1 through 3), all these files use proprietary compression routines which require licensing for their use and decryption. Activating Your BookCourierBefore you can transfer Audible files to your BookCourier, you must "activate" BookCourier. All Audible files are encrypted to enforce copyright protections. In other words, the only person who can listen to an Audible file is the person who purchased it. When you transfer an Audible file from your PC to BookCourier, the Transfer Tool checks with Audible to make sure that the owner of the Audible file is also the owner of the target BookCourier. You can activate up to three BookCouriers for use with your Audible files. You must use the Transfer Tool to activate your BookCourier; you cannot do it through Audible Manager.
When you activate BookCourier, the Transfer Tool checks your PC to find out if you have Audible Manager installed. If you do, then the Transfer Tool uses the audio file folder defined in Audible Manager as the path for your local Audible library. If you don't have Audible Manager installed, then the Transfer Tool creates a subfolder below the folder containing the Transfer Tool and uses that folder as the path for your local Audible library. If you want to change that path at a later time, you can use the Specify Library Location option from the Audible menu to enter a different path name. You can also deactivate BookCourier, by selecting the Deactivate BookCourier option from the Audible menu and then entering your Audible user information. Transferring Audible Files to BookCourierOnce your BookCourier is activated, you can transfer Audible files to BookCourier from your PC. These files must already reside on the PC before you begin. The transfer process for Audible files is similar to the transfer process for text and music MP3 files. You must give the file a name and specify the destination folder on BookCourier. In addition, you can choose to send all or part of the file to BookCourier. So, if you don't happen to have room on your BookCourier for the entire file, you can transfer as much of the file as will fit or you can specify the amount of the file you want to transfer. When you finish reading a partial file, you can transfer the rest of the file (based on the current reading position) or another partial chunk. These options allow you to customize BookCourier for your needs. For example, you might choose to transfer all of your Audible subscriptions, but only the first 10MB of the novel you're reading. Follow these instructions to get started:
Type 4 Audible files are very large and take some time to transfer. The current transfer speed from the PC hard drive to BookCourier is about 15MB per minute. During the process, the Transfer Tool displays status information in the message box located underneath the BookCourier window. The message "Sending..." appears, followed by a size. The Transfer Tool waits until the process is complete before updating the Free Space value in the message box. You will hear a beep when the transfer is complete. Low Battery Caution: If the batteries in your BookCourier run low during the transfer of a large file, you may experience some strange symptoms. For instance, the Transfer Tool may report that there is a Data I/O error or a Write error. Or, you may get errors on BookCourier when you try to read the book you just transferred. In either case, check the battery level on BookCourier by pressing the diamond key (first key in the bottom row) for one beep. If the battery level is below 20%, replace the batteries and try the transfer again. Transferring Multiple FilesIf you select multiple files for transfer, the Transfer Tool will transfer them one at a time rather than copying the files as a group. You can also queue files for transfer, meaning that you can select the files before your BookCourier is connected to the PC. However, the Transfer Tool will prompt you for the partial transfer information only when BookCourier is connected. Transferring Subsequent File PortionsIf you transfer a portion of a file and then want to transfer the rest of it, you simply select the file and choose the Transfer option again. In the File Title dialog box, you must ensure that the Target Folder is the same folder where the first portion of the file exists. If the rest of the file is too big to fit on the flash card, the Advanced File Transfer dialog box will appear. As before, you select either the Transfer as much as will fit option or the Transfer a specified amount option. The Transfer Tool deletes the partial file and any bookmarks in it from your BookCourier and replaces it with another partial file, starting with the current reading position from the first partial file. If the current reading position is at the end of the first partial file, then the second partial file will start right where the first partial file left off. If the current reading position is only 50% of the way through the first partial file, then the second partial file will start at that point and contain the last half of the first partial file plus as much of the rest of the file as you specify. The transfer status message reflects the absolute size of the file as opposed to the size of the transferred portion. In other words, if the whole file is 100MB, the first portion is 50MB, and the current reading position is at the end of the first portion, the message will display the number 50MB and start incrementing from there. Swapping Memory CardsWhen you transfer an Audible file to BookCourier, the Transfer Tool first ensures that BookCourier is activated for the same user who owns the Audible file. Then the Transfer Tool encrypts the serial number of the target BookCourier in the Audible file you are transferring. Later, when you attempt to play the Audible file, BookCourier makes sure that the serial number encrypted in the Audible file matches its own serial number. As a result, you cannot remove the memory card containing your Audible files and play them in any other BookCourier, even if that BookCourier belongs to you and was activated by you. In other words, when it comes to playing Audible files, you cannot use the same memory card in multiple BookCouriers. However, you CAN use multiple memory cards with the same BookCourier. Once you activate your BookCourier, you can transfer Audible files to any number of different memory cards loaded in that BookCourier. Other Audible FeaturesAccessing Audible.comFor your convenience, the Transfer Tool allows you to launch the Audible.com website. Just select the Go to Audible.com option from the Audible menu. Your browser will appear with the Audible home page displayed. Changing the Audible Library LocationThe Transfer Tool looks for your Audible files in only one location that's defined automatically during the Transfer Tool installation. When you view the local Audible library or press the Audible button above the PC window, the Transfer Tool checks the specified path and displays a list of any type 4 Audible files located in the folder. You can change this path using the Specify Library Location option in the Audible menu. Simply select the menu option to display a dialog box where you can enter a new path. A Browse button on the dialog allows you select the path rather than entering it manually. When you're finished, press Enter or select the OK button. Deactivating Your BookCourierYou can easily deactivate your BookCourier so that Audible no longer maintains information about the device. Remember, if you deactivate BookCourier, you cannot transfer Audible files to it.
Chapter 3 - Using Bookshare.org Files Bookshare.org is an Internet-based, non-profit organization that gives people with documented disabilities access to electronic versions of thousands of books. Many of these books are classics whose copyrights have expired and are available at no charge to the public. However, there is also a growing library of fiction and non-fiction books with current copyrights. Bookshare.org takes advantage of a U.S. law that allows equal access to copyrighted material for disabled individuals. In addition, Bookshare.org now offers a growing number of newspapers and magazines to members who reside in certain U.S. states. Please be aware that you must be a U.S. resident to subscribe to Bookshare.org. Visit their web site at www.bookshare.org for all the details about this organization. Special Offer: If you are not already a Bookshare.org subscriber, you can join now at a discount. Appendix A in this user guide explains this offer in detail. Click here to read the appendix now. Transferring Bookshare.org FilesTo use Bookshare.org files, you must first log on to the Bookshare.org website, find the files you want to hear, and then download them to your PC. Because BookCourier supports only DAISY files from Bookshare.org, you must download the desired files in DAISY format. Once you have the files on your computer, you can use the Transfer Tool to unpack the files and transfer them to BookCourier in one easy operation. The first time you transfer a copyrighted Bookshare.org file during a session, the Transfer Tool prompts you for a Bookshare.org password. After verifying your password, the Transfer Tool moves the file to your BookCourier where you can start listening immediately. Follow these instructions to get started:
DAISY File Support: While BookCourier does support Bookshare.org DAISY files, it does NOT support DAISY 3 text files from other sources. The Transfer Tool uses a file filter that specifically unpacks Bookshare.org files and then converts them from a DAISY 3 text file format into a BookCourier-compatible format. For information about transferring DAISY 2.02 audio files to BookCourier, please refer to Chapter 4 - Using DAISY Files. Accessing Bookshare.orgFor your convenience, the Transfer Tool allows you to launch the Bookshare.org website. Just select the Go to Bookshare.org option from the Bookshare.org menu. Your browser will appear with the Bookshare.org website displayed. From there you can log in, browse the database, and download the desired books. Changing the Bookshare.org Library LocationFor one click access to your Bookshare.org files, you can configure the Transfer Tool to look for your Bookshare.org files in a particular location. When you view the local Bookshare.org library or press the Bookshare.org button above the PC window, the Transfer Tool checks the specified path and displays a list of any DAISY Bookshare.org files located in the folder. You can change this path using the Specify Library Location option in the Bookshare.org menu. Simply select the menu option to display a dialog box where you can enter a new path. A Browse button on the dialog allows you select the path rather than entering it manually. When you finish, press Enter or select the OK button. Listening to Bookshare.org FilesIn this release of the Transfer Tool, all navigation marks in the DAISY files become pages on BookCourier. For instance, if you transfer a newspaper, BookCourier treats all sections and articles within the newspaper as pages. When you listen to the file, you can skip through it by sentence, paragraph or "page" where "page" is the next section or article marker in the file. Be aware that the page navigation in a Bookshare.org book may be very inconsistent from one book to the next. This navigation is completely dependent on the number of section or chapter markers within the book. In other words, if the original book has no markers, you won't be able to navigate by page at all. In most cases, a Bookshare.org book contains copyright information in the first page. To skip over this information and begin listening to the actual content, you must jump forward one page. Go to the Page Navigation level, by pressing and holding the 2 key until you hear a beep. Then press the 6 key to skip over the copyright information to the next page marker. Chapter 4 - Using DAISY Files The term DAISY is an acronym for “Digital Accessible Information SYstem.” In practice, DAISY refers to an international standard for Digital Talking Books that combines both text and audio elements as well as a variety of information that allows the reader to navigate and access the material with ease. In the industry today, most DAISY files are spoken word audio files that are digital recordings of an actual person reading a document. The DAISY files often contain a Table of Contents for the audio file as well as page numbers that give the listener many options for finding his way through the material. In essence, a DAISY file is like a book on tape that you can move through using traditional print cues such as page numbers and chapter and section headings. BookCourier supports two types of DAISY files: DAISY 2.02 audio files and DAISY 3 text files. Currently, there are a limited number of content providers who supply talking books in DAISY 2.02 format. Most of these providers are non-profit organizations whose mission is to assist the visually-impaired population. As of January 2005, the following organizations provide or are planning to provide DAISY 2.02 audio files:
The most commonly used DAISY 3 text files for BookCourier include files from Bookshare.org and the NFB-Newsline files emailed to subscribers by the National Federation of the Blind (NFB). For information about transferring DAISY 3 text files from Bookshare.org to BookCourier, please refer to Chapter 3 - Using Bookshare.org Files. In addition to these organizations, virtually anyone can create DAISY formatted files using a DAISY generator software package. As more organizations and businesses understand the value of the DAISY standard, we will surely see more and more DAISY files available to the general public. Transferring DAISY 2.02 Audio FilesToday, most DAISY 2.02 files are delivered on CD. Like Audible files, the DAISY 2.02 files tend to be quite large and can take up multiple CDs. Follow these instructions to get started:
DAISY 2.02 files are very large and take some time to transfer. The current transfer speed from a computer's CD drive to BookCourier is about 10MB per minute. During the process, the Transfer Tool displays status information in the message box located underneath the BookCourier window. The message "Sending..." appears, followed by a size. The Transfer Tool waits until the process is complete before updating the Free Space value in the message box. You will hear a beep when the transfer is complete. Transferring Multiple Files: You cannot transfer more than one DAISY file at a time. Low Battery Caution: If the batteries in your BookCourier run low during the transfer of a large file, you may experience some strange symptoms. For instance, the Transfer Tool may report that there is a Data I/O error or a Write error. Or, you may get errors on BookCourier when you try to read the book you just transferred. In either case, check the battery level on BookCourier by pressing the diamond key (first key in the bottom row) for one beep. If the battery level is below 20%, replace the batteries and try the transfer again. Transferring Subsequent File Portions: If you transfer a portion of a file and then want to transfer the rest of it, you simply select the file and choose the Transfer option again. In the File Title dialog box, you must ensure that the Target Folder is the same folder where the first portion of the file exists. If the rest of the file is too big to fit on the flash card, the Advanced File Transfer dialog box will appear. As before, you select either the Transfer as much as will fit option or the Transfer a specified amount option. The Transfer Tool deletes the partial file and any bookmarks in it from your BookCourier and replaces it with another partial file, starting with the current reading position from the first partial file. If the current reading position is at the end of the first partial file, then the second partial file will start right where the first partial file left off. If the current reading position is only 50% of the way through the first partial file, then the second partial file will start at that point and contain the last half of the first partial file plus as much of the rest of the file as you specify. The transfer status message reflects the absolute size of the file as opposed to the size of the transferred portion. In other words, if the whole file is 100MB, the first portion is 50MB, and the current reading position is at the end of the first portion, the message will display the number 50MB and start incrementing from there. Transferring DAISY 3 Text FilesDAISY 3 text files are much smaller than DAISY 2.02 audio files and not generally delivered on CD. The NFB-Newsline files, for example, are emailed as attachments to subscribers. Follow these instructions to get started:
Transferring Bookshare.org Files: For Bookshare.org DAISY 3 text files, the Transfer Tool uses a separate file filter specifically unpacks Bookshare.org files and then converts them from a DAISY 3 text file format into a BookCourier-compatible format. If your Bookshare.org files are already unpacked, you can use the DAISY button to transfer the files to BookCourier. In general, however, we recommend that you leave the unpacking to the Transfer Tool and just use the Bookshare.org button. Please refer to Chapter 3 - Using Bookshare.org Files. Changing the DAISY Library LocationFor one click access to your DAISY files, you can configure the Transfer Tool to look for your DAISY files in a particular location. When you view the local DAISY library or press the DAISY button above the PC window, the Transfer Tool checks the specified path and displays a list of any DAISY files located in the path. You can change this path using the Specify Library Location option in the DAISY menu. Simply select the menu option to display a dialog box where you can enter a new path. A Browse button on the dialog allows you select the path rather than entering it manually. When you finish, press Enter or select the OK button. Chapter 5 - Using Grade 2 Braille Files The Transfer Tool can translate Grade 2 Braille files (BRF) into text files that you can read on BookCourier. In the US, you can take advantage of Web-Braille, an Internet service that provides, in an electronic format, many Braille books and all Braille magazines produced by the National Library Service for the Blind and Physically Handicapped (NLS). Transferring Grade 2 Braille Files to BookCourierFollow these instructions to get started:
Changing the Grade 2 Braille Library LocationFor one click access to your Grade 2 Braille (BRF) files, you can configure the Transfer Tool to look for your BRF files in a particular location. When you view the local BRF library or press the BRF button above the PC window, the Transfer Tool checks the specified path and displays a list of any BRF files located in the path. You can change this path using the Specify Library Location option in the BRF menu. Simply select the menu option to display a dialog box where you can enter a new path. A Browse button on the dialog allows you select the path rather than entering it manually. When you finish, press Enter or select the OK button. Chapter 6 - Downloading Content from the BookCourier Web Site The BookCourier web site at www.bookcourier.com contains a number of pre-formatted text files that you can download to your BookCourier. This content is in the public domain so there are no copyright issues. You do not need to be a member of any organization to access this information. Among the current titles are two translations of the Bible: King James and World English. Please remember that many popular Bible translations such as the NIV (New International Version) are copyrighted and therefore require the reader to pay a usage fee. As a result, Springer Design, Inc. cannot offer any copyrighted titles on the web site. You may be able to access these titles through Bookshare.org or another organization that handles copyrighted materials. Each Bible translation on the web site comes in two forms: one with chapter and verse numbers and one without. In both cases, you can navigate through the Bible by book, chapter, verse, sentence, and word. For Bible files with chapter and verse numbers, BookCourier announces all chapter and verse numbers as you listen to the file. While it may be nice to know exactly where you are in the file, some listeners may dislike hearing the chapter and verse numbers, especially when listening straight through the file. For Bible files without chapter and verse numbers, BookCourier announces the chapter number once, at the beginning of each chapter, but does not announce the chapter and verse number for each verse. We suggest that you download both versions of the translation initially to see which one you prefer. Each Bible translation is a ZIP file containing two BookCourier-ready files: a ddd and a ddd. After you copy the ZIP file to your PC and unzip the contents, you must copy the resulting files directly to BookCourier using TT or Explorer? Chapter 7 - Managing BookCourier Files The Transfer Tool also lets you examine and modify the contents of the CompactFlash® card in BookCourier. You can create new folders, rename and delete files and folders, or even view the properties of a file, folder, or the unit itself. The BookCourier window on the right side of the main screen displays the folders and files stored on the unit. Use the left and right arrows to expand or contract folders. You can select any file or folder and press Shift-F10 to gain access to a menu of the available actions for that item. Every action is also available through a button at the top of the BookCourier window or the pull-down menus across the top of the screen. Creating a New FolderYou can create as many folders as you like to organize your files on BookCourier.
Renaming a File or FolderRenaming a file or folder on BookCourier is as easy as renaming a file or folder in Windows Explorer.
Deleting a File or FolderThe Delete feature in the Transfer Tool works same way as it does in Windows Explorer. If you delete a folder, all of its contents are also deleted.
Getting File or Folder DetailsThe Transfer Tool provides property information about the files and folders on BookCourier. For instance, you can find out whether a file is locked or how much space a file uses.
Changing a File DescriptionThe Transfer Tool allows you to change the file description used on BookCourier and in the Transfer Tool.
Locking and Unlocking a FileYou can lock a file using the Transfer Tool or using the keys on BookCourier itself. When a file is locked, you cannot delete it.
Getting Space Available InformationYou can find out how much total space is on the CompactFlash® card as well as how much space is available. Select the root folder in BookCourier and press Control-R or look at the text in the display box just below the BookCourier window. Chapter 8 - Getting Help Help TopicsThe BookCourier Transfer Tool has online help to assist you. You can access both the Transfer Tool User Guide and the BookCourier User Guide from the Help menu. In addition, Control-H brings up the Transfer Tool User Guide without going through the menus. Customer Service and SupportIf you are having problems with the BookCourier Transfer Tool or BookCourier itself, please contact the dealer from whom you purchased the product. Before you contact the dealer, have the following information available:
Updating BookCourier SoftwareYou can easily update the software inside your BookCourier using the Check for Updates function in the Help menu. The Transfer Tool checks the BookCourier website and compares the latest available software release with the software inside your BookCourier. If the software on the website is more recent than your software, the Transfer Tool copies the files onto your BookCourier. Follow these instructions:
Keyboard ShortcutsControl-A. Display the About BookCourier information. Appendix A - Special Offer from Bookshare.org Congratulations on your purchase of a new BookCourier! An added benefit of your BookCourier purchase is $25 off a new Bookshare.org subscription. Using your BookCourier, Bookshare.org can be your portable library. Download from a world of books - current books that people and schools across the U.S. are scanning to share. Today, there are numerous books available for subscribers to access, including current best sellers, recent and older classics of literature, K-12 teacher recommended reading, and technical books. Most of our books originate as scans that are shared by members and volunteers from across the United States. Bookshare.org Sign-up InstructionsTo take advantage of the $25 off offer, you should do the following:
Happy Reading! Bookshare.org Discounted Subscription Details
Useful Bookshare.org Links
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